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The City of Lubbock
Parks and Recreation Department is pleased to assist you with your
special event needs. This form briefly outlines the different park
requirements and city permits that you may need as you organize your
event. Should you have any questions, please call the Special Events
Coordinator at 775-2669.
Park Requirements
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Complete the Special Events
Reservation Form and return it to the Parks Office within one week of
tentatively booking your special event needs. Your reservation will be
considered “tentative” and will not be confirmed until this form has
been received in the Parks Office. If you fail to submit this form
within one week, there is a possibility that you may lose your booking
to another group. This form can be submitted to Parks and Recreation
up to one year in advance of an event.
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Payment should be
received in the Parks Office at least one-week prior to your event. A
separate check for litter deposits may be turned in on the last
working day before the special event, and it can be picked up after
12:00 Noon on the first working day after the event as long as staff
has confirmed that the area is clean.
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On more elaborate
special events, a meeting between the Parks staff and the event
organizer at the site of the event may be necessary to coordinate the
setup for the event.
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Party house and park
shelter reservations are a separate process. Call 775-2687 to make
your reservations.
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No alcoholic
beverages are allowed on Park property.
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No vehicles are
allowed on Park property.
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Sale of food and
merchandise on Park property is only allowed by contract between the
vendor and the Parks and Recreation Department with Parks receiving
20% of all proceeds (before expenses).
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Occasionally, a
special event may require Parks and Recreation Board and City Council
approval. This process could take from four to six weeks. The Parks
Board meets on the last Tuesday of each month (no meetings in July or
December). Deadline to be placed on the Parks Board agenda is two
weeks prior to the meeting date. Upon recommendation by the Parks and
Recreation Board, the item would then be placed on the next available
City Council meeting for approval.
City Permits
Event organizers are
responsible for getting all required City permits in a timely manner.
Permits overseen by the City Secretary’s Office must be completed and
paid for at least 10 days before the event and no more than 60 days
prior to the event. Some of the permits listed below require a petition
signed by individuals living around the event location, so organizers
are encouraged to allow plenty of time to complete the requirements for
each permit.
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Temporary Food Permit:
Required any time food is sold that is not pre-packaged and is served
to anyone beyond your immediate family. Permits may be purchased from
the Environmental Health Office, 19th and Texas, 2nd
Floor. For more information, call 806-775-2928. Application and fee
required at least three days prior to the event.
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Loud Speaker Permit:
Required any time
outdoor amplified sound is used within the City limits whether on
private or public property. Permits may be purchased from the City
Secretary’s Office, 1625 13th Street, Room 206. For more
information, call 806-775-2028. Application and fee required.
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Block Party/Recreational Street Use
Permit:
This permit allows certain streets to be barricaded within the City
limits. Requires one security/police officer per every 100 people.
Permits may be purchased from the City Secretary’s Office, 1625 13th
Street, Room 206. For more information, call 806-775-2028. Application
and fee required.
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Parade, Walk-a-thon, Bike-a-thon and
Jog-a-thon Permits:
Allows street
recreational use of certain City streets. Required for all events
listed. Permits may be purchased from the City Secretary’s Office,
1625 13th Street, Room 206. For more information, call
806-775-2028. Application and fee required.
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Charitable Permit:
Needed when an organization is raising money for a certain charity.
Permits may be purchased from the City Secretary’s Office, 1625 13th
Street, Room 206. For more information, call 806-775-2028.
Application and fee required.
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Street Banner Permit:
Required for a banner
to be displaced across a street (only 3 street locations available).
Permits may be purchased from the City Secretary’s Office, 1625 13th
Street, Room 206. For more information, call 806-775-2028. Application
and fee required.
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