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A
seventy-five dollar ($75) deposit per field is required within one (1)
week of making reservation. If the deposit is not received within one
(1) week the initial reservation will be canceled with no notice given
to the reserving party. A completed Softball Tournament Reservation
Request form must be submitted for approval with the deposit. Upon
approval a confirmation letter will be mailed to the reserving party.
The Parks and Recreation Department reserves the right to deny any
reservation request. The deposit will be applied to the field rental
fee.
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Full refund
of deposit will be issued if canceled thirty (30) days prior to the
reserved date. If tournament is canceled 29 days or less prior to the
event, one half of the deposit will be refunded.
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The
remaining field rental fee ($100/per field) must be paid by 2 PM on
the Friday before the tournament begins.
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All adult
tournaments must be sanctioned by USSSA. The USSSA sanction fee for a
single class tournament is fifty dollars ($50), and the sanction fee
for a multi-class tournament is seventy-five dollars ($75). Youth
tournaments may be sanctioned with either USSSA or ASA. The
tournament sanction fee is due by 2 PM on the Friday before the
tournament. If a team participating in the tournament is not already
sanctioned by appropriate organization, then the team must pay the
registration fee. The remaining money is due the Monday following the
tournament with the completed bracket. There is an additional charge
of $5 per team for approved qualifying tournaments.
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All umpires
used to officiate the adult tournaments must be registered with USSSA.
Registered umpires may be obtained by contacting the West Texas
Officials Association. All umpires used to official youth tournaments
must be registered with either USSSA or ASA. The reserving party is
responsible for all payments due for umpiring services at the
appropriate fees.
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The
reserving party will not have access to the press box located at each
field including the scoreboard and the Public Address system unless
the services of the West Texas Officials Association Official
Scorekeepers have been retained. Official Scorekeepers may be
obtained by contacting the West Texas Officials Association.
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The
deposits for bases, litter, and light key are due by 2 PM on the
Friday before the tournament begins. The bases and light key will be
given to the reserving party at this time. Bases and light key are
due back to the Parks and Recreation Athletic Offices the Monday
following the tournament. If the bases and light key are not returned
by the Monday following the tournament, the reserving party will not
receive the entire $275 deposit. The deposit will be prorated at a
rate of $75/day. Therefore, if bases and light key are returned on
Tuesday, the amount of deposit returned will be $200. If returned on
Wednesday, the deposit returned will be $125, and $50 if returned on
Thursday. No deposit will be returned to the reserving party after
Thursday.
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The fields
will not be prepared/worked prior to or during the tournament, unless
the tournament qualifies for co-sponsored support. The Parks and
Recreation Department reserves the right to terminate the tournament
at any time due to weather to avoid destruction of property.
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Upon
completion of the tournament, a City representative will inspect the
fields and surrounding area to verify trash has been picked up and
placed in proper receptacles, there is no property damage, and the
fields are in the same condition as when the tournament began. Normal
wear and tear on the fields is expected. Any property damage may
result in criminal charges against the reserving party. Failure to
adequately clean the facility will result in the City of Lubbock Parks
and Recreation Department retaining the Litter Deposit.
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A copy of
the completed tournament bracket along with any USSSA or ASA team
registration fees must be turned into the Parks and Recreation
Athletic Offices or the appropriate representative on the Monday
following the tournament.
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The
concession stands located in the press boxes are not available for
use. The reserving party may offer concessions upon approval of the
Parks and Recreation Department. Any proposed concessions must be
submitted on the Concession Request form and returned with the
Tournament Reservation Request form. Concessions are subject to a 20%
commission from gross sales. All Concession facilities and their
operations must meet applicable federal, state and local laws,
ordinances, statutes and rules. Failure to comply with applicable
federal, state and local laws, ordinances, statutes and rules may
result in sanctions to be determined by the City of Lubbock including
up to the termination the agreed upon event.
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Possession
or consumption of alcoholic beverages on City of Lubbock Parks and
Recreation property is prohibited, City Ordinance No. 3886.
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Smoking is
prohibited inside any city facility and within twenty (20) feet of an
entrance into a facility, City Ordinance No. 2001-00060.
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Reserving
party must be at least 21 years of age.
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The City of
Lubbock disclaims any responsibility for the operations of the
activities of the reserving party. The City’s involvement is limited
solely to those specific tasks identified in this agreement. Any
internal complaint between participants, spectators, or officials, or
between teams of the event, shall be resolved internally without
recourse to the City of Lubbock Parks and Recreation Department.
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The
relationship between the City of Lubbock and reserving party is at all
times solely that of a licensor and a licensee, and may not be deemed,
in any event, a partnership or a joint venture.
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The
reserving party shall hold harmless, defend, release and indemnify the
City against any suits, liabilities, claims, demands or damages,
including, but not limited to, personal injuries and attorney’s fees,
arising from reserving party’s use of the Property and exercise of the
license under this Agreement. The indemnity and release provided
herein shall survive the termination or voidance of this agreement.
